Website: ArtistsNelson.com
Effective Date: September 29, 2025
Last Updated: September 29, 2025
Version: 1.0
1. INTRODUCTION
ArtistsNelson.com (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our Website.
By using ArtistsNelson.com, you consent to the data practices described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use our Website.
2. INFORMATION WE COLLECT
2.1 Information You Provide Directly
When you register for an account, we collect:
- Username: Your chosen display name
- Full Name: Your legal or preferred name
- Email Address: For account verification and communication
- Password: Stored in encrypted form for account security
- Profile Information: Optional biographical information, artist statement, or other details you choose to provide
- Uploaded Content: Images and artwork you submit to the Website
2.2 Automatically Collected Information
When you access our Website, we may automatically collect:
- IP Address: Your device’s internet protocol address
- Browser Type and Version: Information about your web browser
- Device Information: Type of device, operating system
- Access Times: Date and time of your visits
- Pages Viewed: Which pages you access on our Website
- Referring Website: The site you came from before visiting us
- Cookies and Similar Technologies: Small data files stored on your device (see Section 5)
2.3 Information We Do NOT Collect
We do not collect:
- Payment or financial information (as our service is free)
- Social security numbers or government identification numbers
- Detailed location tracking or GPS coordinates
- Sensitive personal information such as health data or religious beliefs
3. HOW WE USE YOUR INFORMATION
We use your personal information for the following purposes:
3.1 Account Management
- Creating and managing your user account
- Verifying your identity and authorization
- Processing your registration for administrator approval
- Allowing you to upload and manage your content
3.2 Service Operation
- Displaying your approved artwork on the Website
- Showing your profile information (if you choose to make it public)
- Operating and maintaining the Website’s functionality
- Improving the user experience
3.3 Communication
- Sending account-related notifications (e.g., approval status, policy updates)
- Responding to your inquiries or support requests
- Notifying you of important changes to our services or policies
3.4 Security and Legal Compliance
- Protecting against fraud, abuse, and security threats
- Enforcing our Terms of Service
- Complying with legal obligations and responding to lawful requests
- Investigating and preventing prohibited activities
3.5 Website Improvement
- Analyzing usage patterns to improve Website features
- Understanding how users interact with the site
- Fixing technical issues and bugs
4. HOW WE SHARE YOUR INFORMATION
4.1 Public Display
- Approved Artwork: Will be publicly displayed on the Website
- Artist Name/Username: May be displayed alongside your artwork
- Profile Information: Only displayed publicly if you choose to make it visible
4.2 We Do NOT Sell Your Information
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4.3 Limited Sharing Circumstances
We may share your information only in the following situations:
With Service Providers:
- Hosting providers who store our Website data
- Technical service providers who help maintain the Website
- These providers are contractually obligated to protect your information and use it only for specified purposes
For Legal Reasons:
- When required by law, court order, or government regulation
- To protect our rights, property, or safety, or that of our users or the public
- To enforce our Terms of Service or investigate potential violations
- In connection with copyright infringement claims
Business Transfers:
- If we are involved in a merger, acquisition, or sale of assets, your information may be transferred (users will be notified via email and/or prominent Website notice)
4.4 Aggregate Information
We may share anonymized, aggregated data that cannot identify individual users (e.g., “50 artists from Nelson have registered”).
5. COOKIES AND TRACKING TECHNOLOGIES
5.1 What Are Cookies?
Cookies are small text files stored on your device that help websites remember information about your visit.
5.2 How We Use Cookies
- Essential Cookies: Required for the Website to function (e.g., keeping you logged in)
- Analytics Cookies: Help us understand how visitors use the Website
- Preference Cookies: Remember your settings and preferences
5.3 Your Cookie Choices
Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies. However, disabling cookies may limit your ability to use certain features of the Website.
6. DATA SECURITY
6.1 Security Measures
We implement reasonable security measures to protect your personal information, including:
- Encrypted password storage
- Secure server infrastructure
- Access controls limiting who can view your data
- Regular security assessments
6.2 No Guarantee of Security
While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.
6.3 Your Responsibility
You are responsible for:
- Maintaining the confidentiality of your password
- Logging out of your account when finished
- Notifying us immediately of any unauthorized access
7. YOUR RIGHTS AND CHOICES
7.1 Access and Correction
You have the right to:
- Access the personal information we hold about you
- Correct inaccurate or incomplete information
- Update your profile information at any time through your account settings
7.2 Deletion Rights
You may request deletion of your account and associated data by contacting us. Please note:
- Some information may be retained for legal or legitimate business purposes
- Deletion may take up to 30 days to process
- Approved and published artwork may remain visible during the deletion process
7.3 Profile Visibility Control
You can control whether your profile information is publicly visible through your account settings.
7.4 Communication Preferences
You can opt out of non-essential communications, but you cannot opt out of critical account-related notifications (e.g., policy changes affecting your rights).
7.5 Data Portability
You may request a copy of your personal data in a commonly used electronic format by contacting us.
8. DATA RETENTION
8.1 Active Accounts
We retain your personal information for as long as your account is active or as needed to provide you services.
8.2 Deleted Accounts
After account deletion, we may retain:
- Certain information for legal compliance purposes
- Anonymized or aggregated data that cannot identify you
- Information necessary to resolve disputes or enforce our Terms
8.3 Retention Period
Personal data from deleted accounts is typically retained for no more than 90 days, except where longer retention is required by law.
9. CHILDREN’S PRIVACY
Our Website is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we discover that we have inadvertently collected information from someone under 18, we will delete it promptly. If you believe we have collected information from a minor, please contact us immediately.
10. INTERNATIONAL DATA TRANSFERS
Our Website is operated in Canada. If you access the Website from outside Canada, your information may be transferred to, stored, and processed in Canada. By using the Website, you consent to this transfer. Canada’s privacy laws may differ from those in your country.
11. THIRD-PARTY LINKS
Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.
12. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time. Changes will be effective immediately upon posting to the Website. We will:
- Update the “Last Updated” date at the top of this page
- Notify users of material changes via email or prominent Website notice
- For significant changes, we may require you to accept the new policy before continuing to use the Website
Your continued use of the Website after changes are posted constitutes your acceptance of the revised Privacy Policy.
13. CANADIAN PRIVACY LAW COMPLIANCE
We are committed to complying with applicable Canadian privacy laws, including:
- Personal Information Protection and Electronic Documents Act (PIPEDA)
- Provincial privacy legislation where applicable
You have rights under these laws, including the right to:
- Know what personal information we collect and how we use it
- Access your personal information
- Challenge the accuracy of your information
- Request correction or deletion of your information
- Withdraw consent (subject to legal or contractual restrictions)
14. CONTACT US
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
ArtistsNelson.com
Nelson, BC, Canada
artistsnelson@gmail.com
For privacy-related requests, please include:
- Your full name and username
- The email address associated with your account
- A detailed description of your request
We will respond to your inquiry within 30 days.
15. PRIVACY COMPLAINTS
If you believe we have not complied with this Privacy Policy or applicable privacy laws, you may:
- Contact us directly using the information above
- File a complaint with the Office of the Privacy Commissioner of Canada at www.priv.gc.ca
By using ArtistsNelson.com, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.